Human resource personnel undertake a wide range of tasks on a daily basis. With so many things on their plate, the job of an HR professional can sometimes feel overwhelming and demanding. Fortunately, with the help of HRMS and payroll software, HR functions can now be completed more conveniently and swiftly.

As the world becomes more digitally connected, a growing number of businesses have recognised the value of investing in HR software to automate HR operations and optimise their HR departments. The success of this sort of office-based software can be attributed to several factors. Read on to learn four of the most compelling reasons why HR software is a must-have for businesses today.

1. Provides better security and easier accessibility 

Before the digital age, many SMEs used to store their employee data, even the sensitive ones, in a basic file cabinet. As a result, HR professionals often spend a significant amount of time searching through file cabinets for the documents that are being requested. Not only is this time-consuming, but it also exposes organisations to the risk of documents being leaked.

You can now quickly store sensitive employee data and documents digitally on the cloud without much hassle and security concerns by utilising HR software. When designing software, most HR software developers will prioritise security and accessibility.

This will also allow you to quickly retrieve data or information without sifting through a filing cabinet for hours. 

2. Enables more efficient attendance and leave tracking

A surge in annual leave requests or an issue with sick leave can throw an entire HR department into disarray. This can be exacerbated if your company still maintains staff attendance manually, which is prone to human error and erroneous tracking. When employees’ attendance is inaccurate and full of mistakes, it can have a negative impact on their monthly payroll and possibly lower their satisfaction.

Fortunately, by implementing an HR software that includes attendance and leave management system, streamlining your organisation’s attendance and leave monitoring has never been easier. Employees and HR personnel can both keep track of their attendance with the use of HR software. Employees can request days off at any moment, eliminating the need for lengthy and inefficient email chains. 

3. Facilitates error-free payroll

One of the most fundamental functions of the HR department is to run monthly payrolls. As previously mentioned, faulty attendance and leave monitoring might result in an incorrectly processed payroll, lowering team morale and employee satisfaction. In addition, non-compliance with statutory guidelines might result in substantial fines for your firm if you make incorrect payroll.

Using HR software with an integrated payroll module lets you connect your organisation’s employee leave records with the payroll to ensure an error-free payout. Furthermore, choosing a comprehensive payroll software will make it easier to adhere to the appropriate statutory payroll rules and prevent your firm from any punitive consequences.

4. Enhances employee experience and development

Employee development and a positive employee experience are critical to your company’s long-term success. If employees enjoy what they do and are committed to developing their abilities and performance on a regular basis, the company will easily meet all of its business objectives.

Employee satisfaction and development essentially engage employees and reduce their likelihood of leaving the firm for another employment. Thankfully, another benefit of an HR system in Singapore is that it improves employee experience and keeps track of staff development. One can be used to keep track of performance reviews, personnel credentials, business goals, training courses, and much more.

Conclusion

There are numerous reasons why HR software is a wise investment for any company, large or small. Aside from enhancing data security, tracking, and payroll, HR software can also assist you in ensuring that your staff remain satisfied and progressive in their positions.

By using distinguished HR software such as Enable Consulting’s Unit4 Prosoft and PeopleStrong, completing HR functions will prove to be a lot easier and more efficient than ever before. Aside from our HR software, we provide an array of high-quality services, ranging from HR advisory and consultancy to HR outsourcing. Get in touch with us today to learn more about how we can help your business.